How to Maximize Productivity with Sharepoint: 5 Best Practices

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Here are some best practices to help you maximize productivity with SharePoint.

SharePoint is a powerful tool for collaboration and organization within a company. However, it can be overwhelming to navigate and utilize to its full potential.

Maximize Productivity with Sharepoint

Utilize the power of metadata:

SharePoint allows you to assign metadata to documents, making it easier to find and organize them. Utilize this feature by creating custom columns and tagging documents with relevant information, such as department, project, or date.

Utilize the power of views:

SharePoint allows you to create custom views for different departments or projects. This allows users to see only the information that is relevant to them, making it easier to find what they need.

Utilize the power of workflow:

SharePoint allows you to automate tasks and approvals, streamlining processes and saving time. Use this feature to set up automatic reminders, notifications, and approvals for tasks such as document review or expense reports.

Utilize the power of collaboration:

SharePoint allows multiple users to work on the same document at the same time, with version control to ensure that changes are tracked. This allows for faster and more efficient collaboration and eliminates the need for multiple copies of the same document.

Utilize the power of search:

SharePoint has a powerful search feature that allows you to find documents, sites, and people quickly and easily. Utilize this feature by adding relevant keywords and metadata to your documents.

By utilizing the power of metadata, views, workflow, collaboration, and search, you can make SharePoint work for you and maximize productivity within your organization. Remember to take some time to learn the different features, customize it to your organization’s needs, and don’t be afraid to ask for help if you need it.

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